Location Manager Creation, Permissions & Location Assignment

The Location Manager feature allows you to create dedicated managers for each store/warehouse location. These managers can be assigned specific permissions and receive location-based notifications, including inventory alerts, order alerts, and webhook/Telegram notifications.

This ensures each location operates independently while maintaining centralized control.

How to Add a New Location Manager

1. Go to Location Manage → Location Managers
2. Click Add New Location Manager
3. A popup window will appear with configuration options

Step 1 — Select or Create a User

You can either assign an existing WordPress user or create a new one.

Select User

• Search by name or email
• Choose the user you want to assign as a location manager

Create New User Instead

If the user does not exist, you can create them directly from the popup:

Fields include:

• Username
• Email
• First Name
• Last Name
• Password

This will automatically generate a new WordPress user and assign them location manager capabilities.

Step 2 — Assign Locations

Next, choose which location(s) this manager is responsible for.

• You can assign one or multiple locations
• The manager will only have access to data related to assigned locations

This includes access to:

• Location-specific inventory
• Orders from that location
• Products available at that location
• Reports for that location
• Notifications for that location

Step 3 — Set Individual Permissions (Optional)

If you leave permissions unchecked, the manager will inherit global default permissions.

If you want specific permissions for the manager, select from the list below:

Individual Permissions Options

• Manage Inventory
  Allows updating stock quantities, transfers, and adjustments.
• View Orders
  Grants read-only access to location-based orders.
• Manage Orders
  Lets managers update, process, or fulfill orders.
• Manage/View All Orders
  If disabled manager can only get notification & view assigned location orders.
• View Products
  See product listings assigned to their locations.
• Manage Products
  Edit product data, pricing, location assignments, etc.
•  Manage/View All Products
  If disabled manager can only view assigned location based products
• Run Reports
  Access sales, stock, and performance analytics for their assigned locations.
• Location Specific Products Frontend
  If Enabled manager can only able to see products based on assigned location in frontend as well.

This flexibility allows you to create warehouse-only managers, store supervisors, or hybrid managers.

Step 4 — Configure Social Notifications (Optional)

Each location manager can receive alerts through different channels.

Slack / Discord / Teams Webhook

Enter an incoming webhook URL such as:

https://hooks.slack.com/services/...

This enables:

• New order alerts
• Low stock alerts
• Out of stock alerts
• Manager updates
• Custom alerts based on configured events

Custom Webhook

Enter any webhook URL:

https://example.com/webhook

Useful for platforms like:

• Zapier
• Make (Integromat)
• Custom dashboards
• Third-party logistics systems

This receives JSON POST payloads containing:

• Order details
• Stock alerts
• Location metadata

Telegram Chat ID

Enter:

@username or Chat ID

Requirements:

• Bot token must be configured under Settings → Notifications → Social Notifications

With this, the manager can receive:

• Low stock alerts
• Out of stock alerts
• New order updates
• Restocked notifications

Step 5 — Save Manager

Click Save Manager.

The new location manager will now:

• Have a WordPress user account
• Be assigned to one or more locations
• Receive location-specific notifications (if configured)
• Gain access only to assigned features and permissions

Permission Control Summary

Notification Summary

Location managers can receive alerts for:

• New orders
• Low stock
• Out of stock
• Restocked items
• Refunds
• Cancelled orders
• Failed payments
• Manager updates
• Store performance digest

Channels supported:

Benefits of Using Location Managers

✔ Decentralized control

Each store/warehouse operates independently.

✔ Increased security

Managers access only what they need — nothing more.

✔ Flexible workflow

Perfect for multi-store owners, regional supervisors, or warehouse staff.

✔ Real-time notifications

Managers stay informed about important events instantly.